Hire Georgian students and grads

Georgian affirms the positive contribution that co-op students make in the workplace and they should be remunerated for their work. Unpaid co-op postings will only be considered on a case-by-case basis and may only be posted on the Career Services job posting board.

Positions must offer wages, or a base salary plus commission where such industry recruitment practices are the norm. Where wages are not offered, the employer must offer some form of compensation such as paid parking passes, an honorarium, gas mileage for company business or training allowances.

Students should not be expected to experience a financial loss as result of accepting unpaid co-op work terms. The college reserves the right to decline unpaid and commission-based opportunities at our discretion.

On a case-by-case basis, postings for non-traditional work locations may be advertised on GeorgianConnects. The following considerations may be evaluated by staff. Disclosure must happen at the time of job posting and a pre-posting site visit may be required.

• Will you provide the student with the required technologies or resources?
• Is WSIB or other private workplace insurance available? Note: Workplace insurance is wage replacement in the event of workplace injury, as opposed to general accident or liability insurance (which may also be required).
• Do you agree to provide a safe and respectful workplace environment?
• Is the employment location in a residence and/or are other employees working out of the same location? Note: Alternate meeting arrangements may be required in the event of residential work location.
• Is the student being hired on the company payroll or as an independent contractor? Will travel expenses be reimbursed?
• Will hours meet minimum co-op eligibility requirements?
• Are the hours of work (in particular if they are more than 40 hours per week, or if they may occur outside of typical business hours) clearly indicated?
• Will student wages be paid via a payroll system?

In the case of students being employed as independent contractors or via third-party recruitment agencies, the method of remuneration may affect the employers’ ability to claim the Co-operative Education Tax Credit.

Learn more about the Ontario Tax Credit and funding opportunities.

Yes, immediate family members can be hired as co-op students. However, employers must disclose at the time of posting and/or hiring when there is a conflict of interest reporting relationship between the student and employer. Immediate family should not complete student work term evaluations.

To ensure the co-op experience remains positive for students and serves as a meaningful learning opportunity, the following guidelines must be adhered to where a recruiting firm is involved in the recruitment process:

1. The name of the organization wishing to employ the student(s) must be disclosed.
2. The hiring organization must provide a detailed job description, including work location, skills required and other pertinent information.
3. The student should not be required to pay a fee to be considered for the position.
4. Once the student has been hired, the recruiting agency must:
   • Log in to GeorgianConnects and complete an online Work Term Record for the student, disclosing who the employer of record is for the student, if it is different than the employer work location.
   • Allow college staff to interact with the student’s supervisor to discuss work performance, satisfaction levels or any issues that may impact the student’s co-op work term success.
   • Pay the student a competitive wage based on the level of study and program wage ranges. Review wage ranges by program.
   • Upon completion of the work term, the direct supervisor must provide the college with a final Employer Evaluation (form provided by co-op student).
   • Pyramid-type or multi-level marketing organizations are not permitted to promote opportunities on-campus.

• Home-based business: A business operated by an employer out of a residence
• Virtual employment: An employment opportunity without a physical work location (e.g. students own residence or public space)
• Independent contractor: Student is typically not paid via a payroll system, may not receive workplace insurance, may work on a freelance basis, and may not be physically located at the employer site
• WSIB: Workplace Safety and Insurance Board

Georgian College’s Co-op Education and Career Success department is pleased to offer comprehensive services to support your recruitment and on-campus promotional needs. Our mandate is to provide students and graduates access to meaningful job opportunities through a collaborative partnership with business and industry. In addition, Georgian’s Career and Employment Community Services also provides employers with Employment Ontario-funded programs, recruitment support and hiring services for all job seekers that are unemployed and not in full-time education. We have offices in Barrie, Orillia and Orangeville.

Georgian College has established recruiting guidelines to provide quality service to employers, better assist Georgian students, alumni and job seekers and to ensure compliance with relevant government legislation. Please review the following policies to ensure we can support your recruitment needs.

Pyramid-type or multi-level marketing organizations are not permitted to promote opportunities on-campus.

• Log in and select CO-OP/INTERNSHIP
• Upload your posting and complete the required fields
  • Please include a brief overview of your company, major responsibilities of the position and minimum qualifications
• Once approved, you will be notified through email that the posting is available for students to view

Don’t have time to register an account? You can email your company information and job opportunity to careerandcoop@georgiancollege.ca.

• Log in and select CAREER
• Upload your posting and complete the required fields
  • Please include a brief overview of your company, major responsibilities of the position and minimum qualifications
• Once approved, you will be notified through email that the posting is available for students and graduates to view

Note: If your job opening is temporary or seasonal, you may also share it with Career and Employment Community Services or phone 705.722.1505 for more information. This service is offered through Georgian College Career and Employment Community Services, funded by Employment Ontario.

Employment practices must meet provincial and federal laws. Please refer to the Government of Ontario website for information about employment standards.

Georgian College’s Co-op Education and Career Success department reserves the right to refuse any job postings on the GeorgianConnects job board including but not limited to situations where:

1. Compensation is based 50 per cent or more on commission. Example: All persons hired for an opportunity will be self-employed and compensation for this position is 100 per cent commission-based.
2. Payment of up-front fees for training and/or materials is required before the employee is able to begin. Example: To work for our organization, you will be required to pay professional license fees, training and/or materials before you can start working.
3. The purchase of a service or product or monetary deposit/fee must not be required as a condition of employment.
4. When fees are charged if the employee leaves before their contract is over. Postings must clearly indicate these characteristics in the job description  to be approved. Example: If you leave before your contract is over; you are liable to pay a financial penalty.
5. Incorrect or misleading or incomplete information has been provided. Example: Duties and responsibilities, hours of work and location of the position as well as detailed and specific application instructions must be complete and accurate.
6. There are founded complaints from students or college personnel regarding unethical recruitment practices. We also reserve the right to refuse any job postings or participation in on-campus events, including job fairs, if the behaviour or conduct of an employer in any scope of their involvement with the college, fails to align with the values of Georgian College.
7. The employment opportunity doesn’t represent a viable work opportunity for students, alumni or job seekers.
8. Employment requires recruitment of other members, sub-distributors or sub-agents as a condition for employment. Positions must not require work that is multi-level marketing (MLM) in nature, or work for organizations that are pyramid-type or where an MLM structure is part of the organization’s structure.
9. Positions are for the recruitment of replacement workers during a labour dispute or layoff.

A refundable tax credit available to employers who hire students enrolled in a recognized Ontario university or college co-operative education program. The Canada Revenue Agency (CRA) administers the program on behalf of Ontario through the federal income tax system.

Visit the Ontario Ministry of Finance website to learn more.

An eligible employer may claim a refundable tax credit for each qualifying work placement ending in the taxation year. The CETC reimburses employers 25 per cent of eligible expenditures. Smaller businesses are eligible for a higher credit rate of 30 per cent. The maximum credit for each qualifying work placement is $3,000. Most work placements are for a minimum employment period of 10 weeks up to a maximum of four months. Eligible expenditures made by a business in respect of a qualifying work placement are:

• salaries and wages including taxable benefits paid or payable to the student in respect of the qualifying work placement at an Ontario permanent establishment (place of business).
• fees paid or payable to an employment agency in respect of the qualifying work placement for the services of a student carried out primarily at an Ontario place of business.

Eligible employers must:

• have a permanent establishment located in Ontario.
• be subject to Ontario income tax.
• incur eligible expenditures associated with hiring co-op students enrolled in an Ontario university or college.

Eligible employers must hold a certified document from an eligible educational institution confirming that the employer has provided a placement to a student in respect of a qualifying co-op work placement. Although members of a partnership may share the CETC, limited partners are not entitled to this credit.

Incorporated business

• Corporations may claim the tax credit on Schedule T2SCH550 of their T2 Corporation Income Tax Return.

Unincorporated business

• Employers operating unincorporated businesses may claim the credit on Form ON479, Ontario Credits, included in their personal income tax return.

Others

• Members of partnerships claim their share of the credit on their own corporate or personal tax returns.